apply for Job vacancy Visa Assistant

apply for Job vacancy Visa Assistant   Visa Assistant – job post

Verification of documents. • Assessment of visa applications. • Profiling of visa applications. • Printing of visas. • Handling of post.

Visa assistants’ duties?
Knows visa laws, rules, and SOPs. screening, data entry, visa classification, scanning documents, photographing, fingerprinting, printing, quality assurance, tracking, and issuance. Tracks emergency and high-profile applications

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apply for Job vacancy Visa Assistant

Job details


$63,184–$85,298 a year

Job type

Full Job Description

Hiring Path:
  • Open to the public
Who May Apply/Clarification From the Agency:

For USEFM – FP is 7. Actual FP salary determined by Washington D.C.

  • All Interested Applicants / All Sources
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Appointment Type Details:
  • Indefinite subject to successful completion of probationary period
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.


The work schedule for this position is:

  • Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (three weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
Relocation Expenses Reimbursed:


The person in charge handles applications for all types of non-immigrant visas (NIVs) from people from different countries. They do this by following the rules set out in the Foreign Affairs Manual (FAM), the Immigration and Nationality Act (INA), and the Standard Operating Procedures for Consular Team Canada (CTC-SOP). The person in charge of receiving, screening, updating, and fixing applications for a Consular Officer to decide on.

apply for Job vacancy Visa Assistant

Depending on the status of the officer’s decision, it is their job to keep track of and process cases after the decision has been made. Accepts controlled visa foils and keeps track of who has them in order to process and print authorized cases. Uses good judgment and knowledge to tell the supervisor and officers what they need to know about applicants, including signs of fraud. Keeps up with changes in visa law and SOPs and uses them in daily work. Customer service is given in person and in writing in a timely and professional way. Keeps Personally Identifiable Information (PII) and consular processes honest. Also does work related to immigrant visas, such as writing SAO drafts, printing visas, and processing mail.

Qualifications and Evaluations


EXPERIENCE: Minimum of four (4) years of consular or similar experience with customer service, administrative, government or paraprofessional work that requires the application of regulatory material in decision making is required.

Education Requirements:

Completion of high school is required.



LANGUAGE: Fluent level of English (speaking/reading/writing) and fluent level of French (speaking/reading/writing) are required. “This may be tested”

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The United States Mission ensures that all individuals are provided with equal employment opportunities as well as fair and equitable treatment in the workplace, regardless of factors such as age, race, color, religion, gender, national origin, disability, political affiliation, marital status, or sexual orientation.


All applicants who are given further consideration will be expected to successfully complete certifications in medical care and safety.

Benefits and Other Info

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that may include health, separation, and other benefits. The US Missions offer competitive salary, robust benefits, professional development and celebration of American and Canadian holidays.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
3. FS on LWOP and CS with reemployment rights **

  • IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust security clearance.

Candidates who do not upload the required supporting documents
by the closing date of this position will not be considered.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

  • Residency and/or Work Permit
  • Degree (not transcript)
  • Degree with transcript
  • Certificate or License

Eligible Family Member Applicants:

• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)

  • Passport copy
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Canada.

Hiring Insights

Job activity

  • Posted 12 days ago

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